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ADMINISTRATOR

Admin & Office

Job Description

We are hiring Administrators to complete tasks and duties for the entire office staff, a specific department, or an individual who usually serves in a leadership role. The candidate should typically make sure the office is operating effectively and complete smaller tasks to help other employees and managers efficiently complete larger work items. Some of these tasks include taking minutes, managing employee calendars, making appointments, booking meeting rooms, ordering office materials, and basic data entry

Duties and Responsibilities

1.Preparing, organising and storing information in paper and digital form
2.Managing diaries, scheduling meetings and booking rooms
3.Arranging travel and accommodation
4.Arranging post and deliveries
5.Taking minutes at meetings
6.Typing up letters and reports
7.Updating computer records using a database
8.Ordering office supplies
9.Maintaining office systems
10.Liaising with suppliers and contractors

Qualifications and Experience

1. A bachelor’s degree or more advanced degree may be necessary 
2. Communication and marketing skills to act at the contact point between internal team members and clients
3. Client relationship management skills to maintain professional communication with customers and maintain a high level of customer satisfaction
4. Budgeting, bookkeeping and planning skills and knowledge of associated computer software
5. Quality assurance skills to maintain company quality standards of product and services
6. Time management and prioritization skills to ensure efficient functioning of schedules and office systems

How to Apply

If you meet the above criteria, you are the ideal person we are looking for and you wish to be considered for this career opportunity send your Curriculum Vitae to [email protected] clearly stating the job being applied for as the subject matter not later than 31 December 2023.
Male candidates are encouraged to apply

VacancyHQ Expert Job Listing Tips

Here are the key points you requested:

CV Restructuring Tips:

  1. Highlight your Educational Background: If you possess a Bachelor's or more advanced degree, ensure this is clear on your CV, as it may be necessary for this role.
  2. Emphasise your Communication and Marketing Skills: Reshape your CV to draw attention to instances where you acted as the point of contact between different parties.
  3. Demonstrate your Organisational and time-management Skills: Highlight instances when you effectively used time management and prioritisation skills to ensure efficient functioning of schedules and systems.
  4. Showcase any Experience with Financial Management: Include any budgeting, bookkeeping and planning skills you have, and specifically mention any associated computer software you have used.
  5. Detail your Customer Service Experience: Amplify your client relationship management skills, particularly if you have leveraged them to maintain a high level of customer satisfaction in previous roles.

Areas to take Greater Note of:

  1. Qualifications and Experience: Pay careful attention to these requirements; the company considers a more advanced degree necessary and has specified particular skills they are looking for.
  2. Application Deadline: Note that all applications need to be sent no later than 31 December 2023.
  3. Application Method: Applications are to be sent to a specific email address with the job title clearly stated in the subject.
  4. Encouragement towards a group: The company encourages male candidates to apply, however, this should not deter other candidates from applying.
  5. Language Used: The language used implies they seek a candidate capable of handling a range of administrative tasks while supporting the wider team, indicating the role requires versatility.

Standing Out in a Flooded Candidate Pool:

  1. Demonstrate Versatility: This role requires handling a range of tasks. Showing experience in diverse areas could make you stand out.
  2. Showcase Past Results: Highlighting past achievements that demonstrate effective time management and organizational skills would also make your application more impressive.
  3. Customize your Application: Tailor your application to show how you align with not just the requirements of the job, but also the company's needs which can often be inferred from the job listing.

For Novice Applicants:

  1. Importance of Details: Novice applicants may not realize the importance of details - like how to apply, which is specifically stated in the listing - which if overlooked, may lead to early disqualification.
  2. Value of Integration: In my experience, demonstrating how the tasks of this job offer in Zimbabwe fit into the overall function can impress recruiters.
  3. Interpreting Language: Many beginners underestimate the implicit language of job listings. Phrases like 'Completing tasks and duties' suggest a multi-faceted role where one needs to juggle different responsibilities.

Despite the competitive job market in Zimbabwe, or indeed any vacancies in Zim, an effectively tailored CV targeting job vacancies in Zimbabwe can significantly increase chances of gaining employment opportunities in Zimbabwe.

M&J Consultancy logo

Location: Harare
Company: M&J Consultancy
Expiry Date: 2023-12-31 00:00:00