Job Description

Childline Zimbabwe is a Private Voluntary Organisation which is registered under the laws of Zimbabwe, specialising in child protection, championing, guarding and protecting their rights through the provision of safe, confidential and child friendly reporting mechanisms centred on a free 24 hour counselling services. It seeks to recruit a qualified individual to take up the role of an Administrative Assistant Graduate Intern.

Duties and Responsibilities

• Manning the front office and ensuring a welcoming and professional atmosphere.
• Answering and directing phone calls promptly and efficiently.
• Providing general support and assistance to visitors.
• Organizing and scheduling appointments for team members.
• Planning meetings and events, including taking detailed minutes.
• Ordering office supplies and consumables to maintaining adequate stock levels.
• Conducting regular stock counts and maintaining stocks register.
• Ensuring office security is maintained and taking appropriate measures.
• Keeping track of utilities and rates to ensure timely payments.
• Maintaining cleanliness and tidiness of office spaces and grounds.
• Performing general clerical duties such as scanning, photocopying, mailing, and filing.
• Assisting with any other duties as assigned by the Line Supervisor.

Qualifications and Experience

• Diploma / Degree in Administration or equivalent.
• Proficiency and experience in MS Word, Excel, social skills.
• Strong organizational skills with the ability to multi-task.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Must be able to work under pressure with minimum supervision

How to Apply

To apply, please send your documents in PDF that includes your cover letter describing your interest, qualifications, contactable references, and your CV to Childline Human Resources at [email protected] before 15 December 2023. Applications should be clearly marked with the position applied for in the email subject line.

Childline is an equal opportunity organization and encourages both female and male candidates to apply. Only short-listed candidates will be contacted. Applicants will be considered on a rolling basis and shortlisting will proceed as applications are received. Zimbabwean candidates are encouraged to apply.

VacancyHQ Expert Job Listing Tips

Here comes the advice:

CV structuring

In my experience, adapting your CV to fit a specific job role increases your odds of success. For this job, focus on:
- Demonstrating your proficiency with MS Office software, especially Word and Excel, as these skills are specifically needed for the role.
- Dilating on instances where you have shown excellent organisational and time management skills.
- Highlighting any past roles where attention to detail was a critical aspect.
- Describing your experiences in office administration, especially if you've worked in an NGO before, since ngo jobs in Zimbabwe like this value related experience.
- Showcasing your ability to work under pressure.
Noteworthy sections of the listing

Over time, I've observed that many applicants overlook essential details in job listings. Remember to note:
- The application closing date is 15 December 2023.
- PDF format is preferred for the submission of documents.
- The role is for an Administrative Assistant Graduate Intern, which must be clearly marked in your email subject line.
- Applications are evaluated on a "rolling basis", meaning the sooner you apply, the better.
- Zimbabwean candidates are particularly encouraged to apply, indicative the job vacancies in zim seeking local employment.
Standing out in a crowd

Jobs in Zimbabwe sometimes attract a lot of applicants. To stand out:
- Give precise examples of how you have successfully multi-tasked in a workplace setting.
- Provide instances where you have demonstrated problem-solving capabilities.
- Include any additional qualifications or experiences you have, especially within the child protection sector, since this could add significant value to your application.
Easy to miss components

Many novice applicants aiming for vacancies in Zimbabwe may not give due importance to:
- The aspect of maintaining office security, an important part of the job that indicates responsibility.
- The need for excellent written and verbal communication skills, critical in an office environment to maintain clear communication among team members.
- Childline's nature as a Private Voluntary Organisation. Understanding the NGO sector in Zimbabwe and tailoring your application to show comprehension of this will be advantageous.

In my experience, attention to the details most overlooked by others can be the key to separating yourself from the crowd when it comes to job search in Zimbabwe.