Job Description

Administrative Assistant is responsible for the procurement process of the organisation and provide administrative and secretarial support for the Registrar’s office.

Duties and Responsibilities

 Manage the Council’s procurement process and the Procurement Management Unit (PMU).
 Coordinating with the Finance department to ensure timely payment of supplies and provision of full auditable support documentation.
 Assist in organizing and servicing Council meetings, including drafting agendas, collating papers and reports, taking minutes, and following up on action points.
 Support the employee resourcing function by handling background processes such as staff requisitions, advertisement, shortlisting, interviewing, background checks, and onboarding.
 Ensure a positive and smooth employee experience from onboarding to offboarding.
 Supervise caretakers and cooks to maintain clean offices and grounds.
 Any other duties as assigned by the supervisor.

Qualifications and Experience

 Degree in Procurement/Administration/Human Resource.
 Knowledge of the electronic Government Procurement (eGP) System is a prerequisite.
 CIPS diploma is an added advantage.
 Minimum of 3 years of work experience in a similar position.
 Good command of English, both oral and written, with excellent listening skills.
 Ability to work effectively with colleagues at all levels, demonstrating innovativeness and proactiveness.
 Strong prioritization skills, with the ability to meet deadlines and manage conflicting workloads.
 Ability to work under pressure and handle highly confidential matters.
 Clean Class 4 Driver’s license (at least 2 years in operation) will be an added advantage

How to Apply

Interested candidates should submit an application letter, certified academic and professional certificates and a detailed CV by end of day 16 August 2024 to [email protected]