Job Description

Working under the supervision of the Admin Officer and the Country Study Coordinator, the Admin Graduate Trainee's primary role will be to provide administrative support to the MOSAIC team which is one of our projects as well as offer support to the Finance and Administration departments to ensure efficient operation of the office.

Duties and Responsibilities

Responsible for the admin for MOSAIC and PZAT as needed, Responsible for organising travel, meetings and supplies procurement for MOSAIC, Book travel arrangements; Book conference calls, hotels, taxis, couriers; Organise and schedule appointments and meetings; Assist in maintaining an updated and easily accessible hard copy and Electronic Admin Office Filing System; Take accurate minutes; Coordinate office procedure; Assist in receiving of purchased goods and distributing them to user departments and districts; Provide general support to visitors; Any other administrative duties as assigned.

Qualifications and Experience

A friendly attitude and an ability to cope with work-related stress; very organised; Ability to develop effective work plan and prioritising work; Demonstrated expertise in building effective relationship with key internal staff and other stakeholders; Excellent report writing and documentation skills; Reporting Skills; Inventory control; Attention to detail; Ability to Multitask; Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint; Ability to manage and work under pressure with minimal supervision; Good team player, positive attitude, flexible mind, comfortable in working in a multi-cultural setting; Strong sense of ethics, integrity, credibility, and respect for diversity; Ability to communicate effectively with staff and management with diplomacy and firmness. Must have graduated 2022/2023 and 25 years or below

How to Apply

Interested candidates should submit their application letter and detailed CV, clearly stating the position being applied for in the subject section of the email to: [email protected] on or before Wednesday 27 March 2024