Job Description

• Delivering of mail and documents
• Delivery of cargo
• Maintenance (Fuel) & cleaning of vehicles
• Checking of documents
• Delivery of documents to Zimra
• Facilitation of cargo physical examination
• QMS Participation

Duties and Responsibilities

1. Delivering of mail and documents
• Obtaining documents and mail from the different departments for delivery to different destinations
• Logging all outgoing mail into mail register
• Collecting mail and parcels from customers
• Making sure the set working instruction or procedure is adhered to at all times
2. Delivery of cargo
• Delivering cargo as requested by user department
• Assisting with offloading cargo
• Making sure the set working instruction or procedure is adhered to at all times
3. Banking of cash
• Obtaining cash receipts for the day from the Accountant
• Depositing cash into the company’s bank accounts
• Submitting the bank stamped deposit slips to the Accountant for filing
• Making sure the set Standard Operating Procedure (SOP) is adhered to at all times
4. Maintenance of vehicles
• Cleaning and washing the allocated vehicle frequently
• Ensuring that the vehicle is serviced by booking it for service and/or repair
• Making sure the set working instruction or procedure is adhered to at all times

5. Checking of documents
• Reviewing documents & make sure that they are recorded correctly
• Ensuring correct tariff rates are used
• Checking that all attachments i.e invoices, SADC certificates, etc are attached
• Making sure the set working instruction or procedure is adhered to at all times
6. Delivery of documents to Zimra
• Collecting documents from operators for submission into Zimra
• Following up and chasing submitted documents from Zimra
• Resolving uncomplicated errors identified by Zimra and referring the complicated ones to the senior operators
• Keeping record of all submitted entries and finalise entries
• Making sure the set working instruction or procedure is adhered to at all times

7. Facilitation of Physical Examination for cargo
• Physically examining goods
• Making sure the set working instruction or procedure is adhered to at all times
8. QMS participation
• Participate in the Quality Management systems
9. And any other duties as assigned by the Supervisor

Qualifications and Experience

minimum of 5 O'levels
holder of class 1,2,3,4
defensive driving certificate
medical certificate
have driven a white plate vehicle ( staff bus) added advantage
knowledge of the Customs & Freight industry is an added advantage