Administration Driver
Job Description
JF Kapnek Zimbabwe a registered PVO 1/86 which has been operating in Zimbabwe since
1986 whose mission is to improve family health, reduce child mortality and create educational
opportunities for the children of Zimbabwe through the implementation of scalable, sustainable
programs is seeking to fill the vacancies below:
Job Title : Administration Driver
Reporting to : District Manager/Logistics & Fleet Officer
Location : Chivi x1 & Masvingo x1
Duties and Responsibilities
Objectives for the position
Financial Support to the programs at the District Office:
• Compilation & consolidation of budgets at the district level.
• Ensuring timely and correct liquidation of programme advances.
• Follow up activities request.
• Prepare payment forms for all field cadres.
• Submit payment forms.
• Request for advances needed for program support.
• Verify in the field the presence of cadres to be paid.
• Submit signed payment documents.
Human Resources support to the field team:
• Tracking movements for HRH/Community staff and ensure absences are supported by
official documents.
• Verify the timesheets and reports from HRH/Community staff, ensuring completeness
and correctness.
• Linking HRH, Community cadres in the District with the Provincial and Head Office
support staff.
• Work with provincial office and district leadership to make sure that appraisals for the
HRH staff are followed up at district level.
Administrative support to the Programs at District Level:
• Follow up the movements of motor bikes and ensure that relevant regulations are being
followed.
• Ensure that the service requirements for the vehicles and all motorbikes in the district
are well followed up and service and maintenance is done timeously.
• Raise and update assert registers at district level.
• Assist Program team with photocopying, scanning, and printing of field material.
• Assist in distribution of material and forms for Incentive staff.
• Support the generation and follow up of vehicle request and the vehicle logbooks.
• Prepare letters and documents in support of the programme team.
Safe Transportation of people, goods, and vehicle maintenance:
• Assist in distribution of documents and program deliverables to teams and suppliers.
• Drive employees on official business for field activities.
• Drive MoHCC cadres/partners under instruction from the District Program
Coordinator.
• Collect and deliver mail/orders.
• Check vehicle for any minor or major damage when the vehicle is returned to the office
and before handing over the vehicle to any other staff member authorized to drive the
organization’s vehicles.
• The driver/admin must also ensure a copy of the vehicle manual & company vehicle
policy, together with all extra locking devices are kept in the cubbyhole of the vehicle.
• The driver/admin must ensure that vehicles are always maintained in a good and clean
condition and advise the Logistics and Fleet Assistant when vehicle is nearly due for
service.
Qualifications and Experience
Functional skills and knowledge:
• Ability to work independently and as a team player.
• Good communicator who has sound interpersonal skills with the ability to establish and
maintain relationships.
• Well organised and able to prioritize work and understanding his/her work outputs.
Qualifications, Skills and Experience:
• Diploma in Human Resource; Finance, Administration or related.
• Clean class 4 Drivers license.
• 1 year of work experience.
• Valid defensive driving certificate.
• First aid training an added advantage.
• Meticulous with figures.
• Honesty and integrity.
• Proficiency in usual desktop software (MS Word, Excel, Outlook) a requisite.
How to Apply
How to apply
Submit your application via the button below
JF Kapnek Zimbabwe has zero tolerance towards Sexual Harassment and is committed to the
upholding of children’s rights. The successful candidate will be required to commit to child
protection/safeguarding and to be bound by the JF Kapnek Zimbabwe Child Protection Policy.
JF Kapnek does not charge any fees during its entire recruitment process.
Deadline: 26 November 2023. Applications will be considered as they are received.
VacancyHQ Expert Job Listing Tips
-
CV Restructuring Tips
- Highlight Your Driving Skills and Experience: This is a major part of the job, so ensure you highlight your clean class 4 license and any defensive driving training.
- Showcase Your Financial Skills: Having skills in compiling budgets and liquidating advances is crucial - ensure this is clear on your CV.
- Demonstrate HR Experience: Your CV should reflect any experience you have in HR including tracking staff movements and verifying timesheets.
- Show Your Administrative Support Experience: Your ability to manage logistics and provide administrative support should be a major focus.
- Tech Proficiency: Highlight your working experience with familiar desktop software like MS Word, Excel, Outlook.
-
Important Areas to Take Note of in The Listing
- Deadline for Applications: 26th November 2023 is the set deadline for applications.
- Application Process: It's valuable to note that you can submit your application via the 'Click to Apply' button under 'How to Apply'.
- Experience and Qualifications: A Diploma in HR, Finance or Administration and a clean Class 4 Driver's license are important.
- Child Protection Policy: Successful candidates need to adhere to the JF Kapnek Zimbabwe Child Protection Policy - make sure you understand it!
- Zero Fees: The organization does not charge any fees during the recruitment process.
-
Tips to Stand Out in a Flooded Candidate Pool
- Extra Trainings and Certifications: In my experience, having additional but relevant qualifications like First Aid training could set you apart.
- Tailored Cover Letter: A cover letter explaining how your skills perfectly fit the position and how committed you are to the mission of the organization goes a long way.
- Quick Application: Applications will be considered as they come in, so apply as early as you can to be on top of the heap.
-
Important things that Novice Applicants Might Miss
- Independent and Team Player Ability: In most job vacancies in Zimbabwe, and specifically ngo jobs in Zimbabwe, you are required to work independently and as part of a team. Make sure you highlight this in your CV.
- Organizational Skills and Understanding Work Outputs: In my years as an expert, what I've noticed over time is that being organized and understanding what's expected from you is something many novice Zimbabwean job applicants miss, given the diverse job offers in Zimbabwe. Clearly, demonstrating this in your application could increase chances of employment opportunities in Zimbabwe.
- Honesty and Integrity: The hidden language here emphasises the importance of honesty and integrity in this role - ensure this comes across in your application.
Remember, vacancies in Zim offer unique opportunities and can be highly competitive, so leverage recruitment agencies in Zimbabwe in your job search in Zimbabwe.
Location: Harare
Company: J.F. Kapnek Trust
Expiry Date: 2023-11-26 00:00:00