Job Description

Clean-o a manufacturing and distributing company of household, bulk and industrial detergents is looking for an Accounts and Admin Clerk who typically has a range of responsibilities that support both the financial and administrative functions of the company.

Accounts and Admin Clerk
Department: Finance and Administration
Location: Harare

Reports To: Finance Manager / Administration Manager
Job Summary:
The Accounts and Admin Clerk will be responsible for handling various administrative and financial tasks to ensure the smooth and efficient operation of the company. The role includes maintaining accurate financial records, processing transactions, managing office supplies, and providing general administrative support.

Duties and Responsibilities

Key Responsibilities:
Accounts Duties:
- Invoicing and Receipts: Prepare and issue invoices to customers, process payments, and issue receipts.
- Accounts Payable: Process supplier invoices, ensuring that all payments are made on time and accurately recorded.
- Maintaining Assert register.
- General Ledger: Assist in maintaining the general ledger by posting transactions, reconciling accounts, and ensuring accuracy.
-Payroll Support: Assist in preparing payroll by ensuring accurate and timely processing of employee wages.
- Petty Cash Management: Handle petty cash transactions and maintain accurate records.
- Knowledge of SAP and PASTEL

Administration Duties:
-Office Management: Ensure the office is well-maintained and supplied with necessary materials such as stationery, and oversee the maintenance of office equipment.
- Record Keeping: Maintain accurate and up-to-date records, including filing of documents, correspondence, and other administrative tasks.
- Scheduling and Meetings: Assist in scheduling meetings, preparing agendas, and taking minutes.
-Customer Service: Respond to inquiries from customers, suppliers, and staff, providing information and resolving issues as needed.
- Compliance: Ensure compliance with company policies and legal requirements, particularly related to financial transactions.
- Inventory Management: Assist in managing inventory records, including ordering, receiving, and tracking stock levels.
-Support to Senior Management: Provide administrative support to senior management, including preparing reports, correspondence, and presentations.

Qualifications and Experience

Qualifications:
- Diploma or degree in Accounting, Finance, Business Administration, or related field.
- At least 2 years of experience in an accounting or administrative role, preferably within the FMCG sector.
- Skills:
- Proficiency in accounting software (e.g., QuickBooks, Sage, or similar).
- Strong Microsoft Office skills, particularly in Excel.
- Excellent organizational and multitasking abilities.
- Good communication skills, both written and verbal.
- Attention to detail and accuracy.
- Ability to work under pressure and meet deadlines.

Attributes:
- High level of integrity and professionalism.
- Ability to work independently and as part of a team.
- Strong problem-solving skills.