Job Description

The Accounts Payable Specialist is responsible for managing the day-to-day processing of invoices and payments, ensuring accurate and timely financial transactions. This role involves collaborating with vendors, internal departments, and other stakeholders to maintain efficient and effective accounts payable processes.

Duties and Responsibilities

 Receive and review incoming invoices for accuracy, completeness, and proper approval.
 Code invoices to the appropriate general ledger accounts and cost centers.
 Communicate with vendors to resolve invoicing issues, discrepancies, and inquiries.
 Establish and maintain positive relationships with key vendors.
 Process and schedule payments in accordance with payment terms and company policies.
 Ensure timely and accurate disbursement of funds through various payment methods.
 Review and process employee expense reports, ensuring compliance with company policies.
 Reconcile expense reports with supporting documentation.
 Maintain organized and accurate records of all accounts payable transactions.
 Assist in the month-end closing process, including reconciliation of accounts payable sub-ledger to the general ledger.
 Generate and analyse accounts payable reports for management review.
 Collaborate with internal departments, such as purchasing and receiving, to resolve issues related to procurement and invoicing.
 Provide support to other finance and accounting functions as needed.
 Ensure compliance with company policies, accounting principles, and relevant regulations.
 Assist in audits by providing necessary documentation and explanations.
 Identify opportunities for process improvements to enhance efficiency and accuracy in accounts payable functions.
 Implement best practices to optimize workflow.

Qualifications and Experience

 Attention to detail and accuracy in data entry and processing.
 Strong organizational and time-management skills.
 Effective communication and interpersonal skills.
 Proficiency in Microsoft Excel and other relevant software.
 Knowledge of accounts payable principles, practices, and tax law.
 Familiarity with accounting software and ERP systems