Job Description

The Procurement, Admin and Contracts Officer, will be responsible for monitoring and ordering supplies, delivery of supplies and promoting collaborative system with suppliers to ensure quality services are provided for the organization.

Duties and Responsibilities

• Updating and managing the Supplier List annually.
• Acquisition of quotations, correspondences, and prepare evaluation documentation in strict accordance with the BZ Procurement Policy.
• Maintain appropriate records to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.
• Ensure that the Procurement Tracker is up to date and maintained as live document for consultation with program leads.
• Ensure that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects.
• Ensure that goods and supplies are procured and delivered in line with the specifications stated in the purchase order.
• Prepare Service Level Agreements in consultation with Human Resources.
• Conduct supplier assessments (visual compliance, suitability, and capacity to provide goods and services in liaison with the Procurement committee.)
• Facilitate supplier payments by ensuring timely submissions of invoices to finance for processing.
• Monitors supplier performance-related issues i.e., key performance indicators such as right quality, right quantity, and price variations.
• Facilitating the sign off and maintenance of trade agreements, Service Level Agreements and Leases
• Provide support to the preparation of procurement plans.
• Orient staff on organisational procurement process.

Qualifications and Experience

• Degree in Purchasing and Supply, Supply Chain Management or equivalent.
• Diploma in Procurement and Supply from CIPS an added advantage.
• Computer literary and proficiency in MS Office, email and internet.
• A minimum of 4 years` professional experience in a similar position in a high-volume entity.
• Good verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Ability to think critically and creatively.
• Ability to work effectively in a fast-paced environment.
• Must be flexible, willing to work with irregular hours.
• Fluency in English, Shona and or Ndebele

How to Apply

To apply for this position, please submit a cover letter, CV, and three references (including name, organization, phone number, and email address) to [email protected] with position title in the subject line and complete the link https://forms.gle/JQHdiqxRMSDHf5ND7.

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