Job Description

Zimbabwe Ezekiel Guti University (ZEGU) is inviting suitably qualified personnel to fill in the following post:
1) ADMINISTRATIVE ASSISTANT: (1 POST) – QUALITY ASSURANCE DEPARTMENT

Duties and Responsibilities

Managing and organizing quality assurance documentation, ensuring that all records are accurate and up to date.
Acting as a liaison between the quality assurance team and other departments, facilitating communication regarding quality issues and updates.
Assisting in monitoring production processes and conducting quality checks to ensure the university’s standards are met.
Requesting and managing approval documentation from suppliers and other stakeholders as necessary.
Providing general administrative support, including scheduling meetings and managing calendars for the quality assurance team
Provide administrative assistance to the quality assurance team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Maintain and organize quality assurance documentation, including reports, logs, and compliance records.
Enter data related to quality assurance practices into databases and assist in analysing this data to identify trends and areas for improvement.
Assist in investigating quality-related issues and contribute to developing solutions to enhance the university’s educational quality.
Assist to organise training sessions for university staff and students on quality assurance protocols and procedures.
Conduct research and stay updated on industry trends and best practices in quality improvement

Qualifications and Experience

The applicant must hold a Bachelor’s Degree in Business Administration or equivalent with at least 2.1 pass.
A Master Degree in this field is an added advantage.
A postgraduate diploma in Education is an added advantage.
Proven experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite, particularly Excel.
Excellent communication and interpersonal skills.
The candidate must have familiarity with quality assurance processes and standards in higher education,
Ability to work independently and as part of a team,
Strong organizational skills and attention to detail.
This role is ideal for individuals who are detail-oriented, possess strong organizational skills, and are interested in contributing to the quality assurance efforts of the University.

How to Apply

APPLICATION PROCEDURE.
Six (6) copies of the following: application letter, certified copies of educational certificates, National ID, Birth Certificate and CVs giving full personal including full name, place and date of birth, qualifications, previous employment and experience, present salary, date of availability, telephone number, email address, names and addresses of three referees including emails and addresses. Evidence of membership of a professional association (where applicable) should also be attached.
Applications should clearly indicate the “Position” which is being applied for and submitted to:

The Registrar
Zimbabwe Ezekiel Guti University
Stand No. 1901 Barrassie Rd, Off Shamva Rd

or
Zimbabwe Ezekiel Guti University,
Harare Teaching and Learning Centre,
18836 Hampden Road, Belvedere,
Harare

or
e-mailed to: [email protected] in a single pdf file clearly indicating the position being applied for in the subject line.
Only shortlisted candidates will be contacted.